Service Description

Description of Engineering Services on Supervising the Implementation of Projects

Detailed Description of Engineering Studies of Design Stage and Design Supervision

1-     Planning of Studies:

1-1-        Negotiating with the employer to find out more about the goals, needs and priorities of the plan.

1-2-         Examining reports, maps, documents, information, resources and previous conducted work.

1-3-        Examining and preparing a list of components and types of activities required for this stage. and divide them according to the type of work, in order to achieve the goals of the project

1-4-        Investigating ways of satisfying the needs of studies and design according to the limitations and facilities related to each of them.

1-5-        Preparing a general plan of field visits and surveys.

1-6-        Planning coordination meetings with the employer in order to exchange views on technical issues and implement the plan, applying the requirements of the employer, facilities, method of prioritizing the submission of the plan and tender documents of different parts of the main and sub-network, and ways to provide credit and its allocation schedule and take other strategic decisions of the plan.

1-7-        Preparing side services program and prerequisites for studies and design such as preparation of topographic maps, excavations and geotechnical and soil mechanics and material strength tests, soil science.

1-8-        Examining the relationship between activities and determining the prerequisites and priorities for each of them.

1-9-        Determining the effective factors in performing each activity and determining the critical paths.

1-10-     Evaluating and determining the type of expertise and the number of manpower required to perform each of the activities and organizing the key elements of the work.

1-11-     Examining required equipment and supplies to perform each activity.

1-12-     Preparing a detailed schedule for each of the activities based on the prerequisites and priorities according to the facilities and limitations within the time frame.

 

2-     Collecting Reports, Documents, Information and Maps

2-1-        Collecting all reports, maps and documents related to studies of previous conducted work related to the project.

2-2-        Collecting reports and results related to tests, excavations, soil science studies, geotechnics and soil mechanics and strength of materials and soil supplying sources and other available studies and documents.

2-3-        Collecting all topographic maps of the area with a scale of 1: 1000 to 1: 2500 with orthogonal grid at the required distances with curved lines and connected to the UTM grid.

2-4-        Collecting cadastral maps if available.

2-5-        Collecting other reports, maps and required information of plan.

 

3-     Supervision and Workshop Services

3-1-        Determining method of supervising and determining the stages of work visits.

3-2-        Preparing forms and documents related to tests, periodic work visits and issuance of certificates of completion in various stages, issuance of functions and agents.

3-3-        Preparing a list of workshop tests.

3-4-        Examining and verifying the list of required manpower required perform the work

3-5-        Examining and verifying the list of machinery and tools to perform the work

3-6-        Preparing a list of major materials and design equipment

3-7-        Preparing instructions for storage of materials and equipment in the workshop warehouse and after installation

3-8-        Delivery of the workshop to the contractor in cooperation with the employer and in the presence of workshop supervisors

3-9-        Examining and verifying the location plan of the contractors' workshop equipment according to the general plan of the workshop equipment and the preliminary report of the workshop supervision agents

3-10-     Examining and verifying executive methods proposed by the contractors according to the preliminary report of the workshop supervision agents

3-11-     Examining and verifying the executive organization of contractors in compliance with the proposed organization in the relevant contracts according to the statement of the preliminary opinion of the workshop supervision agents

3-12-     Coordinating between the operations of other projects that are related and have mutual effect on the project.

3-13-     Planning coordination meetings with the supervision organization, the employer and the contractor and other agents involved in the design and organization of these meetings on a regular basis, addressing issues and obstacles to the implementation of work, recording and minutes of decisions according to the preliminary report of workshop supervisors

3-14-     Investigating and detecting obstacles in implementation of the work, provide solutions to eliminate them

3-15-     Approving the competence of agents of contractors and component equipment sellers

3-16-     Approving the competence of the contractors such as workshop manager and operations supervisors

3-17-     Approving the competence of qualifications and technical skills of employees in sensitive jobs such as welding

3-18-     Controlling the amount of work and additional amounts or defects in contracts

3-19-     Determining the remaining amount of work at the end of each year and when required by the employer

3-20-     Adapting the employer's decisions with the relevant contract documents and notifying them for implementation

3-21-     Checking and confirming new prices

3-22-     Investigating delays in contracts and comment on whether they are allowed or not

3-23-     Considering the final accounts of contractors, equipment sellers and other factors

3-24-     Examining the announcement of the return of guarantees of contractors and sellers of equipment and other agents based on their contracts

4-     Organizing Consultative Meetings and Obtaining the Opinions of the Employer

Conducting meetings and holding joint meetings at the beginning and during the studies (at least once every three months) with the employer while exchanging opinions on technical and executive issues of the project from the employer's point of view on the manners to implement projects, priorities for submitting executive plans and tender documents, ways to provide informed credit, and apply them in reports and drawings

4-Examining reports, documents, maps and available information in design, base studies and field visits and surveys.

4-1-        Examining maps and water and soil quality results

4-2-         Local and field visits and surveys using photos and maps to determine the characteristics of old natural and artificial features as well as the location, specifications and privacy of facilities, factories and other specifications such as roads, gas, oil, water and water pipelines. Other possible changes that have been made in the time interval between the studies of the first stage or the preparation of the required maps and information and this time period in the project area.

4-3-        Examining studies of basic design:

In this part of the study, the purpose of the study is to obtain the results of the first stage studies that can be used in formulating the design principles of the second stage that includes the following:

4-3-1- Main and secondary structures and pipelines

4-3-2- Design capacity of technical buildings and main lines

4-3-3- Locations of earth and stone materials (Extra supplied soils) and other local resources required or related to the project

4-4- Examining the studies of the basic design stage of the main and sub-topographic design with a scale of 1: 1000 to 1: 2500

4-5-        Examining and field control of existing lines and networks

4-6-        Examining hydraulic foundations of main and secondary lines and networks and other required facilities

4-7-        Examining and ways of managing network operation

4-8-        Examining approved design of plans (plans, cross sections and longitudinal profiles) and architectural plans and their structures

4-9-        Examining the results of estimated volume of operations and the cost of each of the components of the approved plan of the basic design stage

4-10-     Examining the results of technical, economic and social justification of the approved plan of the basic design stage

4-11-     Examining other unpredicted factors base on each case and according to the service description

4-12-     Preparing and submitting of preliminary reports including:

4-12-1- Summarizing and suggesting on previous reports, documents and information and examining the results of basic design studies

4-12-2- Determining the necessity or non-necessity of completing studies by mentioning the cases of required revision in order to establish and refine the principles of detailed design of water and sewage projects

4-12-3- Identify prerequisite side services such as topographic maps, cadasters, soil mechanics tests, etc.

4-12-4- Providing detailed design criteria and principles based on the results of basic stage studies that are as follows:

4-12-4- 1- Basics of access road design

4-12-4-2- Basics of selecting hydro-mechanical installments and equipment

4-12-4-3- Basics of hydraulic and structural design of technical buildings

5-     Tender Documents

5-1- Technical Specifications

5-1-1- General technical specifications

General technical specifications that must be observed in the implementation of the plan and are determined as a subject with the number and date of issue

5-1-2- Agreement, general conditions and private conditions of the contract in accordance with the Circular No. 102 / 1088-54 / 842 dated 24/05/1999 of the Management and Planning Organization of the country or the last circular issued in this regard by the Management and Planning Organization of the country.

5-1-3- Private technical specifications

5-1-3-1- Generalities of the plan

Private technical specifications are provided for the purpose of determining the instructions included in the general specifications. The following information and conditions must be included in these specifications:

-        Place, location and scope of the project

-        Climate conditions and specifications of the project including temperature, glacial period, wind, rainfall, currents, floods, etc.

-        Ways of communication and access to the project site

-        A brief description of the major work of the project and its general specifications table

-        Materials and labor at the project site

-        Location of fine-grained mines and coarse and rock materials and ways to access them

-        Visiting and examining the workshop

-        Ways to order materials and equipment

-        Coordination of the contractor or relevant organizations and institutions

-        Coordination of the contractor with other contractors working in different parts of the project.

-        Necessary facilities for the employer, monitoring device and soil mechanics laboratory

-        Method of preparation and approval of workshop plans

-        List and brief description of executive plans

-        Description and details of dimensions and figures of technical building type maps

-        Contract Duration - Scheduling the execution of operations and prioritizing tasks in connection with the scheduling.

-        Major supplies, machinery, materials and personnel required for the project to be implemented

-        Order of execution and approval of various work components (water structures, drainage)

5-1-3-2- Method of operation

-        Specifications of the contract operations and limits of the quantities of the main items of the contract

Note - Necessary guidance on the mapping performed and providing a table of specifications of the figures and their coordinates.

-        Provide a table of specifications and coordinates and other required pipes

-        Implementation of maps, nail the operation route and remove transverse and longitudinal profiles

-        Provide necessary information about wells and performed soil mechanics tests and the number of contractors in this regard

-        Material control test and executive operations

-        Maintaining Commuting and providing flow in existing streams

-        Specifications and methods to carry out operations in different parts of the contract, including:

·       Earthworks (excavation)

·       Concrete work

·       Stone work

·       Sand, filter and tungsten materials

·       Metal work

·       Formatting

·       Valves and hydromechanical equipment

·       Electrical work and control systems

·       Construction work (office, residential, warehouses and repair shops)

·       Other (miscellaneous works)

5-1-3-3- Temporary delivery

-Contractor’s Measures

·       Method of submitting the required documents separately and based on the type of activity

·       Method of preparing maps based on approved workshop plans of executive operations and completion along with agendas, minutes of meetings and laboratory papers of soil and concrete

·       Measures of consulting engineer

·       Method of examining, controlling and approving drawings based on construction and based on the documents of the performed works and announcing the shortcomings and deficiencies

-Semi-Final Status Report

Methods of presenting the semi-final status report by the contractor based on maps, documents and in accordance with the actual volume of work performed by observing the maximum allowable error in measurements.

5-1-3-4- Method of dismantling the workshop and temporary delivery of different parts of the plan

5-1-3-5- Temporary delivery ahead of schedule